Update on the Roundabout Project from the FRLHOA Board
On April 29, 2022, at 3:00PM at the Duck Pond Activity Center an open meeting was held to discuss the Roundabout Fountain Project. The meeting objectives were to educate homeowners on the Roundabout Fountain Project and listen to alternative proposals. The slides from the presentation and meeting minutes are on the website if you did not attend the meeting. The Board elected to stop work that was scheduled on the project until after the meeting to incorporate feedback and new ideas. Although this caused a delay, we thought it was important.
The three weeks since the meeting has seen much activity and because of the feedback, we have included more contractors and their bids with various solutions. The Board has had many budget discussions and the previous Board had projects that significantly reduced the amount we could spent on the project; as an example, the $45,000 sidewalk project. So, this factor eliminated several bids and was a factor in the scope of the project. As we refreshed bids most contractors need to increase the costs of previous bids because of the 8.3% inflation we are experiencing and the rising cost of fuel and labor. One of our top contractors had a date for work of June 27th and we worked with him to update his bid over the last week. On Tuesday of this week, we received an email from him that he has decided to withdraw from bidding the project. “In light of several significant material and fuel increases.” We believe there were also other factors that contributed to his decision to withdraw.
Yesterday afternoon on May 19th the Grounds Committee and Board met by the roundabout to discuss the contractors’ ideas and cost and to have him submit a contract for our review. At 4:00PM yesterday the board and Grounds Committee Chairperson met to discuss the current contractors’ bids and budget information. Our goal is to remedy the current roundabout problems by the end of June. As a reminder from presentations on the website over the last year and the April 29th presentation the following is a recap of problems:
- Several professionals have stated the fountain was improperly designed and constructed.
- Pools of water and other artificial landscaping features can make our fountain a magnet for children in the Fountains and Raintree neighborhood. But the very things that make it so attractive can also make it dangerous – so dangerous those features can lure teens and children onto the HOA property to play. It can attract skateboards and bicycles.
- There is no fence enclosing the fountain feature protecting those that might decide to enter the area. Lee’s Summit statues “any pool of water over 24” with sides that are not earth must have a fence.
- After discussing a repair solution, the Board and Common Ground Committee did not believe it was feasible or effective. Past repair efforts did not achieve results and there were no warranties by the contractors. The repair costs were high and fence cost to address liability concerns were a factor.
Our goal in the first part of the roundabout fountain project is to rid the area of an attractive nuisance with a faulty design & a liability to the HOA residents. Our homes are an investment, and we all want to keep our property values up and enjoy our neighborhood.
Second Phase discussion
A learning from the April 29th Meeting and other discussions is the replacement of a structure in the roundabout space once the liabilities and other problems are removed is important. Our original approach was to complete the work and then have a committee determine what would go in the space. During the April 29th meeting we had a few slides of potential fountains that would look good in the space, and we believe that helps residents visualize the future. So, we decided to include the base for a fountain in the 1st phase and are part of the bids we are reviewing. The base for the fountains we have looked at are about 10’ in diameter and require water and electricity to be run to the base for any fountain selected. There are many extra items to consider when finalizing a fountain which includes cover to protect it during the winter, cost of opening and closing each season, accessibility to the pump, etc. The second phase of purchasing a fountain for the roundabout space and securing funding will be handed over to the next board after the election.
We are blessed with a wide range of experts and interested residents. It is important that you allow your elected representatives to work on this and avoid contacting the contractors directly or approaching them at the roundabout. We experience delays, cost increases in our negotiations. We greatly appreciate your help and will provide dates once we are able to secure a contractor.