Meeting Agenda

Due to ongoing COVID requirements for meetings and a resurgence in virus infections in our area, the scheduled October 15th in-person Fountains Board Meeting is cancelled. An update on items of interest will be sent to homeowners.

Thank you for your patience. We have had at least five Fountains households dealing with COVID, let’s all re-double our efforts to abide by sensible recommended precautions.

Due to concerns about the safety of our residents, this year’s annual meeting will be a closed session with only a minimum attendance. The meeting will be during the morning of July 16th at the residence of one of the Board members.

This change does not affect the location or time of any future meeting

NOMINATIONS FOR BOARD OF DIRECTORS FOR THE FOUNTAINS AT RAINTREE
May 18, 2020

The Board of Directors for the Fountains at Raintree is seeking individuals willing to participate on the Fountains board. The term of office is one (1) year. All five board seats are open to any resident wishing to serve on the Board of Directors.

Individuals who would like the opportunity to participate in the management of our neighborhood should send a short introductory statement to Area Real Estate Services NO LATER THAN 5 pm on JUNE 15th. Nominations received by June 15th will be shown on the official ballot which will be distributed along with the written notification of the annual meeting on June 19th, 2020. NO nominations will be accepted after June 15th, and there are no provisions for write-in candidates on the ballot or nominations from the floor at the meeting. The annual meeting will be held at the Raintree Club House on July 16th, 2020 at 7 pm.

Thank you
The Fountains Nominating Committee

The Fountains at Raintree Lake Association, Inc.
Electronic Notice of Annual Meeting

May 18, 2020

Dear Fountains Residents,

As per the Fountains at Raintree Lake Association, Inc. Bylaws, notice is hereby given announcing the 2020 Annual Meeting. The meeting may take place if public meeting are allowed:

July 16, 2020
7 PM CDT
Raintree Clubhouse
825 SW Raintree Dr.
Lee’s Summit, Mo.

If due to public health directives we are prohibited to have public meeting:

1. All ballots must be mailed
2. The Board of Directors will hold a meeting July 16, 2020 to conduct normal business and receive tally of votes from Area Real Estate Management.

The purpose of the Annual Meeting is to conduct the annual business of the Association, elect five (5) Board of Directors to the Fountains Association Board, each to serve for a term of one (1) year.

To conduct official annual business a quorum of ten percent (10%) of the members must be present either in person or by voting by return ballot. Property owners will be registered at the door to determine that a quorum is present.

When the ballots are mailed, property owners will have two options for voting and returning ballots:

1. Complete the enclosed ballots and return in the enclosed pre-printed return envelope to Area Real Estate Management Company, care of Sandy Turner. Mailed ballots must be received no later than July 8th, 2020.
2. Bring ballots in the sealed enclosed pre-printed envelope to the annual meeting on July 16th, 2020.

Note: Only one vote per resident household is allowed. Any ballot not returned in the pre-printed return envelope will not be included in the voting tabulation.

Thank you,
Nominating Committee

FRLHOA Board of Director’s Meeting

Agenda

January 16, 2020 @ 7:00 pm

Raintree Lake Clubhouse

• Approval of Minutes from October 17, 2019 Board meeting
• End of Year Financial Statement
• Grounds Committee Update – Pond Mapping Results
• Social Committee Update
• Architectural Review Board (ARB) Update
• Revised Irrigation Policy Review
• New Business
• Questions
• Adjourn

Agenda

October 17, 2019, 7:00 PM

Introduction of Board members/explain Board voting process

Approval of Minutes from July 18, 2019 Board meeting

Notification of Quarterly Expenses

Review of current condition of yards and common areas

Review of current condition of trees, grounds

Review of Social Committee Activities

Review of Architectural Review Board (ARB) Activities

Current Spending/Activities

          Silt Pond Leaks

          Overspent on snow removal (previous winter season)

          Potential hazardous electrical conditions correction

New Business

Questions (submitted via email)

Announce result of HOA dues increase ballot

Adjourn

The quarterly board meeting is tomorrow night at 7 pm at the main clubhouse.

• Call to Order/Welcome
• Approval of Consent Agenda
• Approval of Minutes from Oct 2018 meeting
• Lawn Care & proposed new policy
• Turf applications for common grounds
• Irrigation management
• Financial Report

• • Snow Removal Cost
  • Financial Report
  • Real Estate Taxes
  • Profit & Loss Statement
  • Approval of Invoices for Jan., Feb., & Mar. 2019

• Standing Committee Reports

• • Grounds Committee – T. Travalent
  • Informational Meeting
  • Boy Scout Flag Project
  • Plantings
  • Social Committee – K. James & M. Brown
  • ARB – D. Chambers
  • Communications – R. Harkins

• New Business

• • Ward Rd improvement update
  • WCA Yard Waste Pickup

• Announcements

• • Dates for the quarterly meetings 2019
  • Scheduled 7:00 pm @ the Raintree Clubhouse
  • Telephone scams

• Membership Communications
• Next Meeting Date – Annual & General Meeting
• July 18^th, 2019 @ 7 pm Raintree Clubhouse
• Adjournment

The agenda for the meeting tomorrow night at 7 pm at the Raintree Lake Clubhouse.

• Call to Order/Welcome
• Approval of Consent Agenda
• Snow Removal Process
  • Homeowners
  • Reisner
• Approval of Minutes from Oct 2018 meeting
• Financial Report
  • Financial Report
  • Profit & Loss Statement
  • Approval of Invoices for Oct., Nov., Dec. 2018
  • Checking account authorization
  • Notice of fee increase & policy on late fees
• Standing Committee Reports
  • Grounds Committee – T Travalent
  • Social Committee – K. James & M. Brown
  • ARB – D Chambers
  • Communications Web Page – R Harkins
• New Business
  • Mulch for 2019
  • Ward Rd improvement update
  • New Board members
• Announcements
  • Dates for the quarterly meetings 2019
  • Scheduled 7:00 pm @ the Raintree Clubhouse
• Membership Communications
• Next Meeting Date – April 18th, 2019
• Adjournment

A special meeting on the changing of the covenants will be held on Tuesday, October 3 at the Raintree Community Church, 101 SW Raintree Drive at 7 p.m. The agenda is attached if you would prefer to print a hard copy for the meeting.

Special meeting on changing the covenants

• Call to Order/Welcome
• Determination of a quorum
• Approval of Agenda
• Collection of Covenant ballots
• Acceptance of ballots
• Tabulation process for counting the votes
• Announcement of Results at a later date
• Adjournment of the special meeting

October general board meeting

• Call to Order/Welcome
• Approval of Agenda
• Approval of Minutes September 5^th, 2017 Minutes
• Sandy Turner – Area Real Estate Management
• Financial Report
• Approval of Invoices for Payment
• Curb Repairs
• Verticutting available
• Standing Committee Reports
• Grounds Committee – T Travalent
• Social Committee – G Helmer
• ARB – D Chambers
• Communications       
• Web Page – R Harkins
• Unfinished Business
• P&P Committee – Bob Hoffman
• New Business
• Committee Budget Inputs
• Quarterly meetings starting 2018
• January 18^th
• April 19^th
• July 19^th
• October 18^th
• Scheduled 7:00 pm @ the Raintree Clubhouse
• Announcements
• Open seats on the board of directors
• Membership Communications
• Next Meeting Date – January 18^th, 2018
• Adjournment