FOUNTAINS AT RAINTREE LAKE ASSOCIATION, INC.
April 18, 2019
Location: Raintree Lake Clubhouse
ATTENDANCE: Board Members: Frank Paulic, Harry Grigsby, Property Management Representative Sandy Turner and 25 homeowners. Eric Reisner and Blake Vaughn from Reisner Lawn Care were also in attendance.
Call to order: Frank Paulic opened the April 18, 2019 board meeting at 7:00 p.m.
Consent Agenda: Harry Grigsby made the motion to accept the Agenda and Frank Paulic seconded. The membership ayes have it and the motion carried to adopt the board meeting consent agenda.
Approval of Minutes: A motion was made to approve the minutes from the January, 2019 meeting by Frank Paulic and seconded by Harry Grigsby. The membership ayes have it and the motion carried to adopt the January, 2019 board meeting minutes.
Lawn Care: The current board policy for no allowance on opting out of lawn care has been reviewed and a motion was made to initiate a new lawn care policy which includes the following:
If a resident wants to opt out of services from Reisner, the owner must sign an agreement to opt out of mowing, trimming and blowing of lawn waste off of landscaping and driveways. Agreement would be for the entire 2019 season. Contractor will be informed of wishes to opt out and provided a copy of the signed document. Signs will be placed by residents in both the front and back yard identifying the homeowner does not wish any lawn care services from Reisner. “PLEASE DO NOT MOW, TRIM, AND BLOW LAWN WASTE.” There will be no reduction in association dues. Contractor’s crew will be instructed to look for the signs. If signs are not present, assume mowing, edge trimming, and blow lawn waste into the grass. Frank Paulic made the motion to accept the new lawn care policy and Harry Grigsby seconded. The membership ayes have it and the motion carried to adopt the new lawn care policy.
Turf applications: It was recently discovered Reisner Lawn Care had been absorbing the cost of lawn applications for the north and south common grounds. The amount for the season of applications for the common grounds is $2,700. The Grounds Committee agreed it needed to be done. It was also noted there has not been an increase in turf applications for the past six years. Frank made the motion to accept the proposal of spending $2,700 for common ground applications and Harry seconded. The membership ayes have it and the motion carried.
Irrigation: The board recently met with Randy from A-1 Hydro to discuss the upcoming season. A-1 Hydro will no longer be working for Reisner and the contracted services will be directly invoiced to Area Real Estate for payment. The irrigation system will be turned on after the spring rains and Randy will check for leaks/missing heads, etc. at that time. Randy has discovered several damaged pipes in zones 1-5 that will need to be replaced.
Financial Report: Frank Paulic reviewed the financial status of the association, and reminded homeowners the financial reports can be reviewed on the HOA’s website. Review of expenses versus revenue so far this year, including graphics on expenditures by month for the utilities and other major expenses. Frank also explained the payment process for owners and the policy on late fees if not paid by the 15th of the first month of the quarter.
The snow removal costs were reviewed for the snowfall from November 2018 to April 2019. Cost comparisons were shown on what the expenses would be if the city sidewalks were also included in the snow removal costs. The HOA covenants do not require cleaning of the city sidewalks.
After researching the real estate taxes paid over the last several years, Frank Paulic discovered the HOA is not required to pay them. This will be a savings of approximately $300 a year.
Approval to pay: A motion was made for approval of invoices for January, February and March by Harry Grigsby and seconded by Frank Paulic. The membership ayes have it and the motion carried for approval of invoices for payment.
Grounds Committee: Toni Travalent discussed the informational meeting on April 4 to discuss maintenance and future projects and explained the purpose of the meeting was only for discussion. The funds are not available for any of the projects and she asked for volunteers to help with revenue generating ideas.
The tree trimming along Raintree Drive is complete with the exception of one tree that was missed.
The Grounds Committee asked for a motion to pay $80 to a local boy scout troop to place 2 flags at the entrance at Estates Drive for 5 holidays. Harry made the motion to accept and Frank seconded. The membership ayes have it and the motion carried.
Volunteers are needed for spring plantings.
The plantings have been completed on the pond island.
The pump at the lower fountain has stopped working. It appears it will need to be replaced. Bids for a new unit will be received before a decision is made.
Social Committee: Mardy Brown reported the recent gatherings have been successful including the December Ladies Christmas Cookie Exchange and New Year’s Eve Dinner, Game Night in February, Ladies Luncheon in March and the Spring Potluck Dinner in April.
Upcoming events include Women’s Luncheon on April 30 at Waldo Pizza and Staying Alive Event.
Mardy and Kathy James will be stepping down in June. If anyone is interested in serving on the social committee, contact Mardy.
FARB Report: Dennis Chambers reminded residents they must now get a permit from the city for installation of A/C or furnaces as well as re-finishing a basement. Also reviewed list of items that are exempt from needing FARB or RLPOA approval such as installation of the same: windows, doors, skylights, garage doors, storm doors, driveways.
Dennis also brought samples of roof shingles that have been approved for roofs.
Communications: In Rick Harkins absence, Frank reviewed the report from Rick showing the amount of traffic visiting the Fountains website.
New Business: Ward Road improvements continue. The target completion date for the city is September, 2019.
Frank reviewed the HOA is only responsible for paying for trash pickup. Owners must call WCA to sign up for yard debris pickup and/or recycling.
The city asked for permission to put a water quality testing unit in the water on the common grounds. The board gave them permission.
The next board meeting will be held on July 18, 2019
The meeting adjourned at 8:25 p.m.